Solution · Healthcare
Blood Bank Management
Full vein-to-vein traceability, cold-chain records that survive an inspection, and far less discard.
- Vein to vein
- Traceability as a report, not a search
- Continuous
- Cold-chain logging
- Lower
- Discard through near-expiry alerts
A blood bank is judged on traceability and on waste. Both are record-keeping problems. RFID tags on bags make counting and cold-chain verification fast enough to do continuously, so near-expiry units surface before they are lost and the chain from donor to recipient is a report rather than a reconstruction from registers.
The problem today
What it looks like before
If two or three of these describe your operation, this solution is worth a conversation. If none of them do, it probably is not.
What we hear
Proving the chain for one unit means pulling several registers and reconstructing it by hand.
Component expiry is tracked manually, and platelet units in particular are lost to the clock.
Temperature logs are on paper and depend on someone remembering.
Donor recall is a phone list, so repeat donors are not brought back at the right interval.
How it works
Step by step, on site
Not an architecture diagram — the actual sequence of what happens to a physical thing.
- 1
Tag the bag
An RFID tag goes on each bag at collection, linked to the donor, the collection record and every test result.
- 2
Keep the link through separation
When whole blood is separated, child bags inherit the parent link, so traceability survives the process.
- 3
Count without opening
A reader on or in the refrigerator counts stock without the door being opened, keeping the cold chain intact.
- 4
Log the temperature
Sensors on refrigerators, freezers and agitators feed the system on a schedule, with excursions alerted and retained in the log.
- 5
Issue and close the loop
Cross-match, issue to a patient and the transfusion outcome are recorded, completing the vein-to-vein trail.
Software used
What changes
Results and benefits
Figures come from real deployments. They depend on site conditions, which is why we commit to numbers for your site only after a trial.
- Vein to vein
- Traceability as a report, not a search
- Continuous
- Cold-chain logging
- Lower
- Discard through near-expiry alerts
- Inspection evidence is produced from the system rather than assembled beforehand.
- Near-expiry units are visible early enough to be used.
- Stock is known without opening a refrigerator.
- Donor recall by group and interval becomes automatic, which improves availability of rare groups.
Example deployment
What one site looked like
Client names are withheld until we have written permission to publish them.
Hospital blood bank with a component separation unit
Bags tagged at collection, a reader on each of three refrigerators and temperature sensors on all cold storage. Daily stock verification moved from a manual register count to an automatic read. Near-expiry alerts allowed units to be moved to a partner hospital before expiry rather than discarded.
Implementation & support
How the project actually runs
Including the parts that take the longest and the parts you have to own rather than us.
- 1
Process mapping
Collection, testing, separation, storage, cross-match and issue mapped against your actual SOPs and register set.
- 2
Tag and label setup
Bag tags and printed labels configured with your numbering, tested at storage temperatures.
- 3
Cold storage readers and sensors
Readers and temperature sensors fitted to refrigerators, deep freezers and agitators, with alert thresholds set to your SOP.
- 4
Compliance reports
The register and report set configured against what your inspecting bodies actually ask for.
- 5
Parallel run
Manual registers kept alongside the system for one cycle, until the system record is proven complete.
Questions
Before you commit
Do tags work at refrigerator and freezer temperatures?
Yes, with tag types rated for the temperature. Deep freezer storage at −40 °C needs specific tags, which we test at your actual storage conditions.
Does the system replace our registers?
It produces them. The statutory registers are generated from the same data, which is what makes them consistent with each other for the first time.
Is CDSCO licensing needed?
The software as supplied is a management and record-keeping system. If your tender or institution requires it to be supplied as a licensed medical device, that is a separate regulatory scope — raise it with us before committing.
Related solutions
Healthcare
Healthcare Systems
One patient record across the hospital, identity confirmed at every step, and equipment that can be found.
Read moreHealthcare
Laboratory & Diagnostics
Samples that can always be located, results that arrive as data, and turnaround time you can actually measure.
Read moreCross-industry
Asset Management
Know what you own, where it is and what condition it is in — verified by a walk-through, not a spreadsheet.
Read moreTalk to us about blood bank management
Send your site details and what you need to track. We come back with a specification, a hardware list and a read-rate trial plan — before you commit to anything.
Or call +91 97305 32888 — Monday to Saturday, 9:30 am to 6:30 pm.